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MRSEF Meeting Minutes

Minutes for approval from BOD meeting 8-June-2015

Minutes as documented by Jeff Sanborn as proxy for Brian Platt.

Meeting Time: 6:30 PM 

Meeting Date: 08-June-2015

Meeting Location: MRSEF Offices, 25 North Wenatchee Ave, Suite 112, Wenatchee WA.

In attendance: Jason Grosdidier, Jonathan Boles, Chris Pickel, Jeff Sanborn, Ryan Shorter, Kari Johnson.

Item: Election of BOD officers for 2015-2016.

Discussion: General discussion on which current BOD members should serve in the “Officers roles for 2015/2016).

Motion Made & 2nd: Jeff Sanborn-President, Jonathan Boles Treasurer (With Jason Grosdidier authorized as 2nd signer on checks), Brian Platt Secretary.

Vote: Unanimous approval (Jeff Sanborn’s vote also included Proxy for Brian Platt based on email record received prior to BOD Meeting.

NOTE: as part of Treasury transition Kari to coordinate with Jonathan and Jason to have Tom Janisch and Mike Taylor removed for signature authority and replace with Jonathan Boles and Jason Grosdidier by the middle of June. This is specific to MRSEF/MRST check signing.  Check signing related to the Steve Burchett funds distribution are still under the signature approval of Mark Milliette

Item: General Discussion around Proposed Tuitions Ranges for 2015-2016,  

Discussion: Ryan provided general tuition outline to BOD ahead of final budget approval in August to tie to fiscal year.  In general no significant changes to tuitions year over year sans adjustment for $40.00 Forest Service head-tax fees.  While no formal motion required Ryan is authorized to use listed tuitions below as guidance for MRST website and communication to athletes prior to formal budget approval in August.

Program

MRST 

TAS

CMAC 

SPAC

MBSEF

Vail

Sun Valley

Soccer

Hockey

Ski Stars

$395 

$625 

$795 

NA

NA

NA

NA

$495 

$315 

YSL Intro

$650 

NA

NA

$885 

NA

NA

NA

$495 

YSL PT

$900 

NA

$1,200 

$1,250 

$875 

NA

NA

$495 

YSL FT

$1,300 

$1,895 

$2,325 

$2,250 

$1,380 

NA

NA

$495 

$1,185 

YSL FT+

$1,650 

$2,285 

NA

NA

NA

NA

NA

$495 

U14 PT

$1,650 

2195 3 Days a Week

$1,375 

$2,200 

$1,425 

NA

NA

$495 

U14 FT

$2,200 

$2,495 

2755 5 days a week

$2,850 

$2,425 

NA

NA

$495 

$1,185 

U16 PT

$2,040 

NA

NA

$2,350 

$1,425 

NA

NA

$495 

U16 FT

$2,560 

$2,595 

NA

$3,300 

$2,425 

NA

NA

$495 

$1,194 

U16 FT+

$3,875 

NA

2755 5 days a week

$4,000 

$3,770 

NA

NA

$495 

FIS PT

$2,670 

$2,595 

NA

$3,300 

NA

NA

NA

$495 

FIS FT

$3,875 

NA

$2,755 

$4,000 

$3,770 

$9,500 

$5,950 

$495 

$1,239 

Item: Draft Budget for 2015-2016. Full budget to be presented to BOD in August, Overall expectation is flat year over year.  

Discussion Point: Ryan presented plan to take both current GMS team vans, and consolidate into 1 New Ford 15 Passanger Van.  

Business Basis:  2 Van’s were purchased when program had 25 FIS athletes which required 2 vans for effective travel.  For near to mid term future, FIS numbers not likely to require so 2nd van is under-utilized asset on which we make payments, maintaince, insurce.  Proposal would have New van plus look for used Ford diesel Pick up, for use both in town and for selected races (Speed).    Plan looks at flat +/- small delta to current monthly payments.   Ryan to discuss with Brad on possible financing similar to GMC vans.   

Item: Volunteer Policy for 2015-2016

Discussion Summary: 

  • In general consensus that current policy of 4 days race support and 1 day off hill event support is the right mix.
  • $500 the right level of volunteer Opt out fee, to be paid and noted during registration process, or invoiced at end of year for non-compliance.
  • Noted change to reflect Executive Direct plan to align Freestyle program with Ski Stars Intro programs. (Fewer days, lower engagement required by parents,  FS parents volunteer requirement would require only on hill support of FS hosted events, no cross over to Alpine Race, No raffle ticket requirement). Note made that overall we realize 90% plus of families meeting requirements, noted confusion coming from Freestyle Families.
  • Noted change to reflect 1 Day of Shadowing or Clinic for 1st year YSL.. This is to provide easier transition for new families into on-hill volunteering.
  • Chris Pickel to serve as BOD headcount serve as Volunteer Coordinator

Item: MRST Role at Orchard PTA Ski Swap.

Discussion Summary:  With the ski swap being the weekend after the MRSEF Auction, concern voiced around volunteer impact vs fiscal impact to MRST.  Agreement that the event is really a community service project not a major source of income.  Ryan to have ongoing discussion with PTA around what is MRST’s future rule and accountabilities. Aside from resource impact, concern over how MRST is associated with the event based on a reduction in the PTA’s ability to run/manage the event.

Item: Capital Campaign Kick Off.

Discussion:  Consensus that as an organization we need to pick a path and move forward on a formal Capital campaign for both endowment as well as capital improvement.  Agreement that effort should focus on expanded Skookum snowmaking.  This had been on the slate prior to last year when other opportunities that did not pan out were being explored.  Jeff to put a Capital Campaign meeting on the boards prior to Ryan leaving for Hood, Focus of this meeting will be look at Scope and Scale of the project along with timeline-resources and action plans.  

Item: Updating MRSE Vision and Mission Statement.

Discussion:  Business need to review/update MRSEF stated vision and mission statements to align with future growth/plans of MRSEF.  Jeff to form smaller working group to create draft for full BOD review/input.  Jeff will look to do this in concert with the capital campaign project. 

Meeting adjourned aprox 8:45 PM.


Mission Ridge Ski Education Foundation / MRST
Board of Directors Annual Planning Meeting
Meeting Minutes, June 17, 2013

Present: Jeff Sanborn, Tom Janisch, Brad Selland, Ryan Shorter, Kari Johnson, Karen Rutherford, Mike Taylor, Mark Milliette.

Meeting called to order at 4:35pm.

Executive Director Position

Jeff made a motion to approve the Executive Director’s job description. Motion was seconded by Tom. Motion carried.

Budget Discussion

Ryan discussed an overview of the proposed budget that includes projected salary increases plus 20% for payroll taxes. The differentprogram revenues vary in being cash positive. Appropriate salary adjustments are reflected. Kari noted that the fundraising budget reflects the same revenue as the previous year. Ryan commented that the budget elements are conservative.

Jeff said that the PNSA is undertaking a corporate sponsorship initiative and that he will work with the organization steering committee. Jeff is sensitive to protecting the MRST sponsors and model. Kari commented that the golf tournament was a success and received good feedback. Jeff noted that execution is the key to ‘upping the ante’ going forward.

Ryan discussed the capital equipment budget was lower than prior years. The one of the vans is no longer needed and will be sold. A large $7k radio purchase was last year. The budget reflects $5k for gates in 2014.

Brad opened a discussion of a flat panel outdoor TV timing monitor at the finish. He estimated $4k for a 50” outdoor monitor. Jeff noted that a Microsoft business partner was developing units and will check on possible contribution as a beta. Ryan will add the TV monitor to the budget. Ryan discussed new speakers and a system to announce at multiple venues. Ryan said that they will add Tillikum as a homologated SL venue to have side-by-side events. The homologation for SG needs to be renewed and Skookum is also homologated for DH.

Ryan looked into snowmobile insurance and came away with no cost benefit.

Jeff made a motion to approve the 2013-2014 Budget as presented. Brad seconded the motion. Motion carried.

Uniform Program

Kari outlined the sponsorship/uniform program as the same as 2012-2013.

Volunteer Policy Discussion

Jeff will re-draft the Volunteer Policy to reflect 4 on-hill plus 1 off hill fundraiser obligation. This is a reduction from last year. For 2012-2013, 87% obligated met the requirements of the Program.

The various Policies include: Whistle Blower, Refund, Volunteer, Right to Exclude, Uniform, Conflict of Interest

Tom reported that the A/R had $14k outstanding but does not feel there will be any write-off. Tom and Kari will re-contact sponsors and others as a follow-up. Jeff notes that there are reasonable funds on-hand to cover expenses through the end of the fiscal year. There is $48,548 in the bank as if June 17th..

Program’s Community Service

Ryan discussed the Program’s initiatives. 1) MR Road Clean-up in the fall. 2) Foothills Trail Run in the spring. 3) Support CASA in the winter. Ryan will explore getting the older athletes to work the Soup Kitchen in December. The food drive will be reviewed. Karen mentioned that a visit to the Oncology Unit can be a positive experience. Karen also noted that picking a school for ‘Reading to Kids’ is another community service option.

M.R.S.A.

Ryan reported that the ski area was planning to install night lights on Mimi trail to expand the night skiing offer. Ownership committed to contributing the labor to install snowmaking on Skookum; ~ $200k. Ryan noted that the relationship with the ski area is good.

Capital Campaign

Ryan provided a handout. Karen said that grant writing will be a supplement to the capital campaign. Karen also noted that the Program is in a good position; 1) No debt, 2) Immense success.

Karen: 1) Must go with those that know the MRST best. 2) Meet people in private. 3) $2.2mm is a doable amount. 4) An endowment would be a cushion to save what we already have. Other strategies include; 1) commitment spread over 3 years, 2) Match by a major donor or consortiums, 3) Beth Stipe is a person to quietly contact.

Mike Taylor noted the success of the Land Trust model.

Ryan asked about the timeline. He noted the need to finish the case for support, asked who will chair the campaign and what are the

milestones?

Karen will check with the Humane Society and find out their consultant.

Kari discussed the demographic survey and a timeline of the end of August to define the base and foundation as well as establish a

launch date.

Karen noted these elements: 1) Quiet Part, 2) Public Part, 3) Naming and Branding, 4) Community Visibility

Need an alumni list to begin conversations.

Karen will contact Beth Stipe, Bob Bugert /CD Land Trust and Humane Society

Ryan can work from the summer camps.

Meeting Minutes

The May 13th meeting minutes were presented for comment. Mark made a motion to approve the minutes as written. Mike seconded the motion. Motion carried.

Adjourn

And the conclusion of business, Tom made a motion to adjourn the meeting. Mark seconded the motion. Motion carried. Meeting adjourned at 6:33 pm.

Lodge Talk

@Missionridge

MRST's Jeffery Webb will be making history at the 2018 Winter Olympics!... fb.me/vtOAZUjr

@Missionridge

Great video on jumping. fb.me/KEfcGLx5

@Missionridge

Good Morning Athletes. fb.me/3hc1y9mRj

@Missionridge

Take note mrst athletes fb.me/19NYdrBrg

Contact Us

MRSEF Office: Directions »
25 N. Wenatchee, Ave. Suite 112
Wenatchee, WA 98801

Phone: (509) 888-2372
Executive Director: ryan@mrst.us

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